Requirements:
• Perform the Closing function when acquiring property to ensure timely
transfer of funds for ownership to transfer to Metrolinx; ensuring proper
supporting documentation is in-place for audit purposes
• Review and process the budget table for the approval memo to meet
acquisition requirements, prior to acquisition of the property
• Review and process legal invoices for all closings to ensure accurate
reporting of expenses for each project
• Presenting data in dashboards, charts, graphs and/or tables to capture
and present meaningful information/data for reporting, analysis, and
presentation purposes for use by management in identifying and implementing
process improvements.
• Working to identify relevant data which can shared and will contribute to
the data collection process as well as to determine stakeholder and business
unit specific data/information needs.
• Work closely with the property data management database (PETRA) to ensure
information is updated, correct, and accurately reflected in all
reporting
• Review and summarize contracts, property legal documentation, the
Expropriations Act and other relevant documentation pertinent to the
acquisition
• Communicate with Property Acquisition Officers, Finance and external
legal counsels and to ensure timely processing of closing requests
• Develop, coordinate, and monitor the property accruals and budgets of the
assigned portfolio of projects within Property Acquisitions in the Capital
Projects Group.
Skills and Qualifications
• Completion of a degree in Real Estate, Business Administration, Commerce,
Economics, Accounting, or related discipline – or a combination of education,
training and experience deemed equivalent
• Knowledge of database concepts, database management software and tools
including PowerBI and MS Office Excel (Pivot tables and formulas) and
experience in using systems and applications, such as Primavera Contract
Manager, Oracle Unifier, Ecosys, MS Project, Visio, Word, PowerPoint or
similar
• Minimum three (3) years’ experience in property accounting, cost control,
budget control, real estate analysis, lease administration and/or experience
as a law clerk preferably within a real estate related organization, or
transit infrastructure environment
• Knowledge of budget, project schedule, forecasts, property closings,
contract administration, and documentation
• Organized with a high attention to detail and ability to produce accurate
work.
• Ability to check or audit submissions for completeness and accuracy; and
taking the initiative to problem solve when necessary
• Experience in real estate transactions, interpreting contracts, lease
administration, property accounting, or paralegal work
• Strong ability to multi-task and perform in a high-pressure environment
with multiple deadlines
• Creative thinker with ability to problem solve on their feet and able to
accept challenges and takes the initiative to devise solutions independently
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