Major Responsibilities:
-Assumes primary responsibility for the management of general operations of the City Librarian’s office, including all administrative responsibilities related to the Library Board.
-Reviews reports for the Library Board for content, appropriateness, language. etc., makes changes as necessary and refers back to the author.
-Compiles required briefing material for Library Board, Council and other meetings.
-Directs the preparation and distribution of Library Board minutes.
- Reviews and analyzes Library Board and Council agendas and reports, identifying items that will impact on operations and initiates necessary action to respond to these items. Maintains records regarding outstanding reports.
- Monitors the implementation of recommendations adopted by the Library Board.
-Provides tracking and follow-up on Library Board directives and initiatives of the City Librarian’s office.
-Undertakes research, analysis and other special projects related to the City Librarian’s office as assigned, formulates feasible options and prepares initial draft report.
- Provides liaison between the Library Board, Council and the City Librarian’s office, responding to enquiries and initiating appropriate action.
-Responds to enquiries from members of the public, the media, other government agencies and employees.
- Establish priorities and organize workload efficiently to ensure effective operation of City Librarian’s office.
- Reviews and coordinates the processing of correspondence and reports and anticipates and initiates responses on behalf of the City Librarian.
- Prepares and/or coordinates speech, presentation material and meetings for the Executive Director.
- Coordinates the human resources requirements of the City Librarian’s office including supervision and development of support staff.
Key Qualifications:
1. Substantial experience in a senior administrative position.
2. Extensive knowledge of Library policies, practices and systems, including a thorough understanding of the requirements and operations of the Library Board.
3. Demonstrated ability to conduct research and prepare reports, correspondence and presentation material.
4. Exceptional human relations skills, with the ability to communicate with all levels of staff, members of the Library Board and Council, external organizations, members of the public and the media.
5. Ability to organize workload, handling multiple and diverse projects and priorities with initiative and attention to detail and deadlines.
6. Proven ability to exercise independent judgment and discretion when dealing with confidential matters, including labour relations material.
7. Ability to supervise and develop staff.
8. Knowledge of municipal operations